CURRENT LINKS

The Embassy of the Republic of Slovenia in Ottawa is looking for a locally engaged Administrative Assistant. 

Requirements:

• Proven administrative or assistant experience, preferably a minimum of two years experience;

• Knowledge of English and French;

• Knowledge of Slovenian can be an asset;

• Must be comfortable working in a confidential environment;

• Attention to detail and problem solving skills;

• Excellent written, verbal, organizational and planning skills;

• Proficiency in MS Office, Lotus Notes a plus, social media;

• Security clearances;

• Canadian citizenship or residency, able to legally work in Canada. 

Responsibilities:

• Answer and direct phone calls, provide general support to visitors;

• Maintain calendar, contact lists, filing system, order office supplies, sort mail;

• Coordinate and schedule internal and external meetings

• Produce and distribute correspondence memos, letters, faxes, make photocopies;

• Book travel arrangements, submit expense reports;

• Assist with planning cultural and other events organized by the Embassy;

• Assist in special projects on an as needed basis; 

• Supporting the day-to-day functioning of the Embassy and collaborating with its staff on various projects and tasks. 

Application Process: 

Applicants may send a CV, cover letter, and contact information for two references to sloembassy.ottawa@gov.si . Should you move to the interview stage, the references will be contacted. Successful applicants will be contacted within 7 days of the closing date for an interview. Commencement of employment for the chosen candidate is foreseen for May/June 2021.

In a commitment to providing equal opportunities and an inclusive and barrier-free work environment, if you need to be accommodated during any phase of the evaluation process, or if you have any questions about the hiring process please contact sloembassy.ottawa@gov.si or call 613-565-5781.  

Posting Date: 25 March, 2021

Closing Date: 1 April, 2021